DOUGLAS COUNTY HISTORICAL
SOCIETY
ADMINISTRATIVE COMMITTEE
July 13, 2004
The
Administrative Committee meeting was called to order at 5:00 on July 13, 2004
at the Watkins Community Museum.
Attending were Board officers John Simmons, Patty Johnston, and Bob
Piller; Society representatives Lew Phillips (arriving a little late), and
Pennie Von Achen, and Director Rebecca Phipps, with Jerry Niebaum, Chair
presiding. Phil Humphrey was unable to
attend.
The
minutes of the June 15, 2004 meeting were approved as written. The minutes of the general membership meeting
of July 11 are on the web site for review.
Correspondence
Bill Crowe with the Spencer Library
at KU has written inviting the Board to hold their next regular meeting (Sept.
28) at the Spencer Library. On display
will be a new exhibit about Lawrence for the Sesquicentennial. Discussion was held regarding this
invitation. It was agreed to hold the
meeting at Spencer from 5:00 until 6:00 and then from 6:00 until 7:00 have a
social hour inviting the local history museum Board members. Niebaum will correspond with Crowe.
Piller distributed the 2004-year to date financial
summary for the month of June. Phillips
reported that the corporation membership committee is working on its first
phase of visiting leading area members.
A large donation has recently been received. The question was asked that
when the financial committees are successful in their campaigns, what is the
plan for the funds?
Piller and Phipps presented the 2005 budget for the
Museum to the County Commissioners.
Phipps reported that so far, funds for the restrooms renovation and for
the Development officer’s salary have been approved. One of the commissioners asked about future
funding needs and Phipps present the idea of the addition of a kitchen in the
museum’s ground floor. The commissioner
also suggested the idea of purchase of additional space for the museum.
Niebaum reported he has
e-mailed James Hill with the National
Parks Service asking to meet with him regarding the grant, but as of yet has
had no reply.
Phipps reported the vacuum cleaner
is broken beyond repair and needs to be replaced. Pennie VonAchen moved Phipps be authorized to
purchase a vacuum cleaner at a cost of not more than $600.00. Johnston seconded the motion. Motion was approved by voice vote.
The staff is completing the exhibit
of “150 years of fashion accessories”.
They are also discussing ideas for events for 200. There will be at least four quarterly
presentations such as held on Sunday, July 11.
The July 11 event, the Will Rogers presentation was well received. Approximately 150 people attended with not
even standing room available. August
will center on the Civil War on the Western Frontier days events.
Phipps proposed a kitchen area be
installed on the lower floor of the museum at the north end with either French
or folding doors to separate the areas when needed.
Niebaum will contact Robert Dole as
speaker for the annual meeting to be held November 9.
Stan Hernly will be asked for
suggestions regarding the updating of the sign in front of the Museum
building.
Simmons distributed a report for the
membership committee. The recommendations include a new membership structure, a
new brochure, and requesting board member to each recruit ten new members from
among their friends. Niebaum volunteered
to design and create a brochure. It was
agreed that a Douglas County Society membership table is needed at Museum
events. The Membership Committee will
make arrangements to have Board members staff this table.
Future meeting dates were set for
the Administrative Committee. They are
August 17, on call only, Sept. 21, Oct. 19, Nov. 16 and Dec. 14.
Meeting was adjourned at 6:40 p.m.
Respectfully
submitted,
Patty
Johnston
Secretary