DOUGLAS COUNTY HISTORICAL SOCIETY
BOARD OF DIRECTORS - RETREAT
January 17, 2004-Minutes
A retreat for the Board of Directors was held at 10:00 p.m. at Watkins Museum of History. Attending were Dennis Dailey, Andrew Debicki, Phil Godwin, Martha Harris, Stan Hernly, Clenece Hills, Patty Johnston, Ralph King, Jim Martin, Jerry Niebaum, Lew Phillips, Bob Piller, John Simmons, Pennie von Achen, Barbara Waggoner, Director Rebecca Phipps and Administrative Committee member Phil Humphrey. Board members George Catt, David Longhurst, and Sondra McCoy were unable to attend.
President Jerry Niebaum called the meeting to order. A correction was made to the agenda; Patty Johnston is secretary, not Martha Harris. Niebaum requested bios for the web-site. It was agreed not to include e-mail addresses on the bios. Then members introduced themselves and told of something that they enjoy doing.
Board meeting dates for the 2004-year were set. They are January 27, February 24, March 30, April 20, May 25, June 22, September 28, October 26, November 23, and December 21. The Board does not meet in July and August. The time of the meetings will be from 5:00 p.m. to 7:00 p.m. The annual meeting for the DCHS is scheduled for Tuesday, November 9. The Administrative Committee will meet on January 20 from 5:00-7:00 and set their meeting dates then.
Godwin gave a brief history of the Douglas County Historical Society (see attached). Bill Crowe with the Spencer Research Library at KU was introduced. Crowe talked about museums, libraries and relationships. He told of the assets held at Spencer, which include a Federal Depository Center, KU Archives, Kansas Collection and Special Collections. Although relationships with Watkins and Spencer had been distance in the past, the collaboration between the two has improved and will continue to improve.
Humphrey gave a report on the history of the governance of DCH Society. Niebaum reviewed the museum staff positions and who currently held the positions.
Committee activities and assignments were discussed. Committees are to report to the Board at each meeting if possible. The tentative assignments are as follows:
|
Membership |
Business Membership |
|
Chair: John Simmons |
Chair: Lew Phillips |
|
Dennis Dailey |
Jim Martin |
|
Bob Piller |
Stan Hernly |
|
Fund Raising |
Nomination and Election |
|
Chair: Pennie Von Achen |
Chair: Martha Harris |
|
Martha Harris |
Phil Godwin |
|
Patty Johnston |
Ralph King |
|
Jim Martin |
Clenece Hills |
|
Museum Assessment |
Policies |
|
Chair: Rebecca Phipps |
Chair: George Catt (suggestion) |
|
Barbara Waggoner |
Phil Humphrey |
|
Andrew Debicki |
John Simmons |
|
Martha Harris |
Clenece Hills |
|
John Simmons |
Steve Glass (former board member) |
It was agreed to discuss the Hospitality Committee at the next regular board meeting as some felt this was the responsibility of the museum staff.
Due to time restraints, it was agreed to take the "Items for discussion" and discuss one item at each future board meeting. Niebaum noted that fund-raising strategy is divided in three ways, 1) personal and membership, 2) business and 3) fund-raising events. It was noted that a restructured web-site would be on-line in the next couple of weeks.
Meeting was adjourned at 12:05 p.m.
Respectfully submitted,
Patty Johnston
Board Secretary